Bylaws of the Jefferson Bar Association
The organization shall be a voluntary association of lawyers known as the Jefferson Bar Association.
PURPOSE AND OBJECT
The object and purpose of the Jefferson Bar Association is to assist and serve its members in the practice of law, promote the administration of justice, uphold the honor of the courts and the legal profession, promote the professional competency of attorneys through continuing legal education, increase public understanding of and respect for the law and encourage collegiality among its members.
The officers of this association shall be a President, President-Elect, Vice-President, Secretary, Treasurer, two (2) At-Large Representatives, and Immediate Past President, all of whom shall serve for a term of one (1) year. The term of office shall be from January 1, until December 31, of every year. Any vacancies may be filled by the Executive Committee to fill an unexpired term, except the term of the President, which shall be filled by the President-Elect, as provided herein. No person can hold the same office twice. Partial terms of office shall not count as a term in office.
The duties and responsibilities of the officers are as follows:
The President shall be the chief executive officer and shall preside at all meetings of the Association and of the Executive Committee, and shall be the ex-officio member of all committees.
The President-Elect shall discharge the duties of the President in case of his absence or disability, or in case of a vacancy in the latter’s office.
The Vice President shall have the general supervision over the social functions and the public relations activities of the Association.
The Secretary, as necessary may keep minutes of all meetings of the Association and of the Executive Committee, shall notify the members of the elections, shall issue notices of meetings of the Association and of the Executive Committee.
The Treasurer shall collect the dues and funds of the Association, which shall be deposited in the banks designated by the Executive Committee. The Treasurer shall disburse the funds of the Association as provided by these By-Laws and the Executive Committee. He/she , shall have access to the books and documents relating to the finances of the Association.
The At-Large Representatives shall be elected at the same time as other officers and shall serve on the Executive Committee. Their duties shall be designated by the Executive Committee.
II. EXECUTIVE COMMITTEE
All the corporate powers of the Association shall be vested in and exercised by the Executive Committee, five (5) of whom shall constitute a quorum for the transaction of business.
The Executive Committee shall be comprised of the officers of the Association. The President of the Association shall serve as chairman of the Executive Committee.
Members of the Executive Committee shall serve for a term of one (1) year, or until their successors are elected and qualified.
Any vacancy on the Executive Committee shall be filled by the Executive Committee at its next meeting. The person appointed shall serve the unexpired portion of the term.
The Executive Committee shall meet from time to time, as when deemed appropriate and necessary by the President.
A. Elections of all Officers, except President shall be held during the November lunch meeting. The President-Elect shall automatically succeed to position of President.
The Executive Committee shall be allowed to nominate a slate of Officers, but the proposed nomination shall not be binding on the membership. Nominations for Officers shall be allowed from the floor of the election meeting.
Any active member of the Association present at the November meeting may nominate a candidate or candidates for any of the Offices to be filled at such meeting.
Proxy voting shall not be permitted. No one shall be entitled to cast his/her ballot at any election, unless he/she shall on the day of such election be a member in good standing according to the records of the Association, and unless his/her dues have been fully paid before casting of the ballot.
Members nominated for an Office must receive a majority of the votes cast to elected. If no candidate receives the majority of the votes, there shall be a runoff of the two members with the highest number of votes. If there is a tie vote in either a preliminary or runoff election, a flip of the coin shall determine the winner.
Members of the legal profession whom are members of and in good standing with the Louisiana State Bar Association, and whose qualifications for membership have been approved by the Executive Committee are eligible to be members of the Jefferson Bar Association. The term “good standing” as used in these By-Laws, shall apply to those members who have paid their dues up to date, as reflected by the records of the Association.
The annual dues of the Active Members shall be fixed by the Executive Committee and payable in advance on or before the first day of January of each year. Dues not received by February 1st of each year, shall be considered delinquent. The Executive Committee may assess a late fee, in its discretion, if appropriate.
There shall be regular meetings of the Association. An annual meeting is to be held in November of each year at a time and place to be fixed by the Executive Committee.
Special meetings may be called at any time by the Executive Committee, by a majority vote of the Committee. No business shall be transacted at any special meeting except such as shall have been specifically in the call for the meeting.
Notice shall be given to the membership of the Annual Meeting.
VII. STANDING AND SPECIAL COMMITTEES
Special or Standing Committees may be appointed by the President from time to time in his/her discretion if the need for such Committees should arise. The duties of such Special or Standing Committees shall be prescribed at the time of their appointment. All Special and Standing Committees shall serve until the expiration of the term of the President by whom appointed or might be reappointed by a successor President.
VIII. POLITICAL ACTIVITY
A. The Association shall not be involved in the support or endorsement of political candidates or any political initiatives.
B. Any officer and/or Executive Committee member of the Association shall apply for a leave of absence or submit his/her resignation to the Executive Committee for their action, in advance of his/her public declaration for election to or appointment to a remunerative public office, other than Civil Service. It shall be left to the discretion of the Executive Committee to either grant the leave of absence, accept the resignation or take no action. Upon failure of the affected member to comply with the above provisions after such notification, the Executive Committee may declare said member automatically suspended from the Executive Committee and his/her office shall be declared vacant.
The membership list and rolls of this Association shall be confidential, except for purposes directly connected with the administration of this Association. Notwithstanding, the Association may publish an official roster after being duly approved by the Executive Committee.
IX. EXPULSION AND SUSPENSION
The Executive Committee shall have the power, by a two-thirds vote of the members of the Committee, to expel from membership, or to suspend from privileges of the Association for a definite period, any Active and/or Additional Active member, for conduct prejudicial to the interest of the Association or the legal profession.
X. PAST PRESIDENTS’ COUNCIL
The Past Presidents of this Association, in good standing shall constitute a Past Presidents’ Council. It shall be the purpose of the Past Presidents’ Council to study all past activities, policies and accomplishments of the Association, and to offer to the Executive Committee the benefits of its deliberations, knowledge, experience and good judgment, and serve generally in an advisory capacity.
XI. OFFICE DESIGNATION
The Executive Committee shall designate the official depository of all office equipment and files of the Association, and which files cannot be removed from the premises of the depository without the consent of the Executive Committee.
XII. TRANSACTION OF BUSINESS
Business shall be transacted by a majority of those members present and voting at an Association meeting.
These By-Laws may be amended by a majority vote of the members present, in good standing, at a regular meeting of the general membership, or at a special meeting called for the purpose of considering any proposed changes in the By-Laws, provided that notice of a meeting to change the By-Laws shall be forwarded to the membership by regular mail, email, facsimile or through the Jefferson Bar Association website, at least seven (7) days before such meeting.
These By-Laws were proposed by the Executive Committee and approved by the Membership on the 16th day of November, 2007 in Jefferson Parish, Louisiana.
JOSEPH A. MARINO, III, PRESIDENT
JEFFERSON BAR ASSOCIATION